What does it do? After you set up GL Accounts for all your accounts, including cash accounts, you will need to tell Schoolbooks which of those accounts are connected to an actual bank account. You must assign a Bank Code to a cash account before you can enter checks, deposits, or adjustments for that account. Bank Account Maintenance is where you will add new Bank Account Codes or edit existing bank information. 

Schoolbooks will not allow you to delete a Bank Account Code that has current year activity.

Note: To create a new Bank Account, you'll first need to create a new GL Account and set the Account Type to Cash Account if you haven't already. Use the following article to create a GL Account.
  1. From the top toolbar, click Maintenance
  2. Choose Bank Account Maintenance
  3. Top right, select +Add Bank Account
  4. Enter a required Bank Code. The code can be a letter or number of your choosing. Most users elect to use A, B, C, and D for their Bank Codes.
  5. Next, assign the required GL Account number.
  6. If you decide to enter information into the additional fields, refer to each description below. Otherwise, click Submit. 
Bank Account Number: Enter the actual bank account number for this account. This is for your reference only: this number is not used by Schoolbooks.

Lock: The Lock checkbox give you the opportunity to lock a record when a bank account is closed or no longer used. When you enter a transaction for a bank deposit or check, the system checks to make sure this bank account is active. Schoolbooks will stop you from entering transactions to a Bank Account that has been locked. To lock this Bank Account, check the Lock checkbox. If this is an active account, leave the box cleared.

Vendor: If you will write checks to this bank (for example, to Wells Fargo Bank) for Cash Transfers, you must set up a Vendor Code for this bank and enter the Vendor Code here. Schoolbooks needs this information when making Cash Transfers that use checks.