When creating a season, one of the first tasks is setting up all sessions that participants can attend. You can review additional details in the article Creating a Season. Use the steps below to set up a session.

Please Click Here to check the video walk through or follow the steps below to set up a session:
  1. Under season name, select Setup
  2. From menu on right, select Sessions
  3. Click New session
    • Note: To edit existing session, select the session name
  4. Input Session Name 
    • Note: Session Name field allows a maximum of 255 characters 
  5. Select Session mode
    • Offline session requires a physical location and face‑to‑face interactions; Online session refers to virtual classrooms or video conferencing that students join via phone or website. Location is not required
  6. Enter Session Start and End Times
  7. Select Overnight, Day, or Both
  8. (Optional) Select Days of the week
  9. (Optional) Input Time
  10. Select session Location
  11. (Optional) Select Classrooms
  12. Set up Session-Level Registration Opening/Closing Date/Time
    • Note: Close registration on is required. Enter a future date if the session needs to remain visible on the registration link to accept registrations
  13. (Optional) Input Description
    • Note: Description field allows a maximum of 2000 characters
  14. (Optional) Set Session Restrictions
  15. (Optional) Input Session capacity
    • This field defines how many participants can register
    • If "0" or nothing entered into Session capacity, no maximum limitation by default
    • If Session capacity is set more than 0, Waitlists checkbox will get automatically checked to allow waitlists
  16. (Optional) Select Promotion tags
  17. (Optional) Set Membership restrictions (See Set up Membership Restrictions on Sessions)
  18. Add a tuition
  19. (Optional) Next to Tuition Name, click Add price tier to set early bird pricing (see Add or Edit an Early Bird Price)
    • Input Allow early bird pricing through date
  20. (Optional) Add Session Options
  21. (Optional) Add Merchandise
  22. Set Display status: See Availability Settings
  23. (Optional) Select Session type
    • Note: Session Type is used to categorize your sessions, it will show up on your registration page as a filter which allows registrants to easily find the session they would like to register for.
  24. (Optional) Assign GL code
  25. (Optional) Input Internal ID 1
  26. (Optional) Input Internal ID 2
  27. Click Save and continue

Note: After creating a session, you can save time by copying it instead of creating a new one. Please refer to Copy a Session