One of the first steps when creating a season, is to set up all the sessions participants can attend. See this article for more help creating a season (Creating a Season)
To set up a session:
To set up a session:
- Under season name, select Setup
- From menu on right, select Sessions
- Click New session
- Note: To edit existing session select session name
- Input Session Name
- Note: Session name field allows 255 characters maximum.
- Input Start and End Times
- Select Overnight, Day, or Both
- (Optional) Select Days of the week
- (Optional) Input Time
- Select session Location
- (Optional) Select Classrooms
- Input Close registration on date
- (Optional) Input Description
- Note: Description field allows 2000 characters maximum.
- (Optional) Set Session Restrictions
- (Optional) Input Session capacity
- If "0" or nothing entered into Session capacity, no capacity limitation by default
- If Session capacity is set more than 0, Waitlists checkbox get automatically checked to allow waitlists
- (Optional) Select Promotion tags
- (Optional) Set Membership restrictions (See Setting up Membership Restrictions on Sessions)
- Add a tuition
- (Optional) Next to Tuition Name, click Add price tier to set early bird pricing (see Adding or Editing an Early Bird Price)
- Input Allow early bird pricing through date
- (Optional) Adding Session Options
- (Optional) Add Merchandise
- Set Display status: See Availability Settings
- (Optional) Select Session type
- Note: Session Type is used to categorize your sessions, it will show up on your registration page as a filter which allows registrants to easily find the session they would like to register for.
- (Optional) Assign GL code
- (Optional) Input Internal ID 1
- (Optional) Input Internal ID 2
- Save and continue
Once you have created one session you can save time by Copying a Session rather than creating new one. If you no longer need a session and there are no registration you can also choose to Delete a Session.