Below is a list of options for creating a wait-list for your event, how the option functions, pros and cons of that option and the steps to follow to use that option, after Login to ACTIVE Works Endurance
- Create a Waitlist Registration Category: This option will allow participants to be added to a wait-list for a particular event category, and allow the Event Director to keep track of who to transfer to the event once a spot opens up. Create a waitlist with a zero price.
Note: Con: This requires the Event Director to run a registration report, sort the report document to show only the participants that enrolled in the wait-list category, and the order in which each participant registered – to ensure you have the first person that registered for that category at the top of the list.
Note: Con: Event Director must manually transfer the participant to the event category the waitlist was created for.
Note: Con: Event Director must change the registration close date – after the category is sold out - to ensure registration stays closed if a participant cancels their registration (this will prevent someone who wasn’t on the waitlist or isn’t at the top of the waitlist from registering for the event)
- Create a Chance Entry: Chance entries are used to select a certain number of participants from a pool of registrants. A chance entry registration is considered In Process or Incomplete until after the chance-entry drawing. The registrants can be selected by either random drawing, or you can manage manually by uploading a file, this allows you to choose on a first-come first-serve basis. To set this up, follow the instructions to Set Up Chance Entry Event.
Note: Participants are alerted automatically if they are selected or not selected as part of Waitlist.
Note: Participants cannot use a discount code when registering under this category.
